Job Opening: Membership and Administration Officer
Organization: European Society for Engineering Education (SEFI)
Location: Brussels, Belgium (with partial remote work)
Position Type: Part-time (3-4 days a week)
Context: SEFI is an international non-profit association dedicated to improving engineering education in Europe and beyond. With a mission to enhance the quality of engineering education and strengthen the image of engineering professionals in society, SEFI serves as a vital platform for collaboration, innovation, and advocacy in the field of higher engineering education. Headquartered in Brussels, Belgium, SEFI boasts a diverse membership base and a dynamic team committed to advancing its mission.
Position Overview: SEFI is seeking a motivated and detail-oriented individual to join our team as a Membership and Administration Officer. Reporting to the Secretary General, the Membership and Administration Officer will play a crucial role in supporting SEFI’s membership initiatives, administrative tasks, and day-to-day operations. This position offers an excellent opportunity to contribute to the success of an influential organization in the field of engineering education while gaining valuable experience in a dynamic international environment.
Key Responsibilities:
- Membership Management and Administration: New membership applications processing and onboarding; Invoicing and payments; preparing reports for the board
- Financial Administration: Payments of bills and invoices; communication with the bookkeeper.
- Communication and Marketing Support: Managing distribution lists for SEFI communcations; Assistance with communication campaigns; Updating the calendar of events.
- General Administration and Office Management: Maintaining office organization, filing systems, and supplies management; Assistance to the Secretary General with administrative tasks as needed
- Ad Hoc Support and Representation: Organizing meetings in Brussels and other locations, including logistical arrangements; Occasionally representing the organization at meetings or events.
Reporting: The Membership and Administration Officer reports directly to the Secretary General.
Qualifications:
- A completed bachelor’s degree.
- A minimum of 3 years of experience in a similar position, preferably in an international environment.
- Experience in financial administration, invoicing and payments.
- Strong organizational skills, with meticulous attention to detail.
- Excellent written and verbal communication skills in English and very good in French. Knowledge of Dutch and/or other European languages is a plus.
- Proficiency in Microsoft Office suite and familiarity with database management systems.
- Ability to work independently and collaboratively in a fast-paced environment.
- Demonstrate experience of working with deadlines.
- Interest in working in a small unit (two or three persons) coordinating a wide network.
- Prior experience in membership management is desirable.
- Passion for education, innovation, and contributing to positive change in society.
Location: The SEFI office is situated in Brussels. The successful candidate must be a permanent resident of Belgium.
Compensation and Benefits:
- Competitive salary commensurate with experience.
- Flexible working arrangements, including the option to work partly remotely.
- Opportunities for professional development and growth within the organization.
How to Apply: Interested candidates are invited to submit a CV and a motivation letter outlining their qualifications, relevant experience, and motivation for joining SEFI to office@sefi.be. Please include “Membership and Administration Officer Application” in the subject line. Applications will be accepted until 3 May 2024.
SEFI is an equal opportunity employer and encourages individuals from diverse backgrounds to apply.